Careers
GM- Facilities / Manager- IT Network/ Manager- Personnel/ Manager- Maintenance/ Head- Security/ Cafe- Manager
Job Description for General Manager - Facilities
* Facility manager is involved in both strategic planning and day-to-day operations, particularly in relation to buildings and premises.
* He/ She is responsible for the management of services and processes that support the core work of an organisation.
* To ensure that an organisation has the most suitable working environment for its employees and their activities.
* To use best work practice to improve efficiency, by reducing operating costs while increasing productivity.
* To direct and plan essential central services such as contract management; building and grounds maintenance; house-keeping, cleaning; mail, archiving, catering and vending; health and safety; cafe, maintainence and horticulture, electrical utilities and communications, infrastructure; waste disposal and space management.
* To prepare documents to put out tenders for contractors.
* To supervise and coordinate work of contractors.
* To calculate and compare costs for required goods or services to achieve maximum value for money;
* To plan for future development in line with strategic organizational objectives.
* To ensure that the building meets health and safety requirements.
* To ensure that flammable and hazardous materials are stored in the proper manner in a safe place.
* To plan best allocation and utilisation of space and resources , or re-organising current premises;
* To check that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies.
* To coordinate and lead one or more teams to cover various areas of responsibility.
* To use performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement;
* To respond appropriately to emergencies or urgent issues as they arise.
* He/ She would be trained to organize events. End-end knowledge.
* Basic knowledge of building fire NOC, Elevator's license.
* Maintain the schedule of herbal pest control in the premises.
* Maintain schedule of rain water pumps and server lines.
Job Specification for General Manager - Facilities
* Minimum Qualifications : Graduate or equivalent Diploma
* Desirable Qualifications: B.E/B.Tech, M.E/M.Tech/MS
* Minimum Experience :3- 5 years in facility management
* Proficiency in MS Office (e.g Word, Excel, Outlook etc)
* Knowledge of the standard methods, practices, tools, and equipment of the facilities management service. .
* Knowledge of facilities management, custodial and maintenance techniques.
* Knowledge of occupational hazards, and safety rules and regulations.
* Knowledge of acceptable purchasing practices.
* Knowledge of personnel policies and procedures, and supervisory techniques.
* Knowledge of equal employment practices.
* Knowledge of the basic practices of accounting and budgeting.
* Ability to operate and maintain tools and equipment of the custodial service.
* Ability to plan, develops, and monitors work schedules to ensure efficient use of personnel.
* Ability to solve problems on an immediate basis.
* Ability to identify and solve administrative problems.
* Ability to enforce security regulations.
* Ability to train and supervise lower-level employees.
* Ability to maintain satisfactory attendance and punctuality standard.
* Neat and professional appearance.
* Must be capable of working additional hours
* Knowledge of Fire- NOC and other licenses such as to operate elevators etc.
Job Description for Manager-Maintenance
* Responsible for the management of maintenance of all institute units to ensure that units are maintained in a safe and reasonable manner.
* To conduct inspections of the institute buildings on the regular basis for needed services and repairs .
* To coordinate emergency and regular repairs and coordinate repairs to buildings .
* To maintain fire protection systems and equipment in the institute.
* To Supervise grounds maintenance .
* To coordinate maintenance and repairs to structural, mechanical and electrical systems.
* To coordinate maintenance and repairs of Ac's, heating and ventilation systems,water pumps etc.
* To coordinate maintenance and repairs of building interiors and exteriors .
* To coordinate maintenance and repairs of finishing, ceilings, flooring and roofing .
* To coordinate maintenance and repairs of overhead tanks and to ensure continuous water supply in the Institute .
* To ensure work place safety is practiced.
* Conduct electrical audit on monthly basis.
* Ensure all safety equipments are operational
* To structure a rigorous maintenance schedule of all equipment in a preventive and proactive manner.
* Obtain safety certificate from government organisations whenever required.
* Training staff under him on general safety, first aid, and fire.
Job Specification for Manager-Maintenance
* Minimum Qualifications: B.E/B.Tech, M.E/M.Tech Graduate in any discipline
* Minimum Experience: 5 years of related experience
* Computer literate with the ability to learn new software applications.
* Ability to communicate effectively both orally and in writing in the English language for the purpose of public interaction and report writing.
* Must be capable of working additional hours
* Work requires willingness to work .
* Ability to maintain satisfactory attendance and punctuality standard.
* Neat and professional appearance.
* Ability to train and supervise lower-level employees.
* Ability to solve problems on an immediate basis.
* Ability to identify and solve administrative problems.
* Ability to enforce security regulations.
Job Description for Head - Security
* To head security and safety of the entire campus.
* To plan, organize,coordinate and direct security and safety.
* Security operations includes immediate response/action to criminal incidents, emergency medical incidents,hazardous incidents,potentially violent incidents,auto incidents and others.
* To prevent and detect signs of intrusion and ensure security of doors, windows, and gates of the Institute.
* To ensure no one can enter in the premises without visitor's card.
* 6. To answer alarms and investigate disturbances. To investigate fires to determine causes and pursue any signs of possible arson.
* Monitor and authorize entrance and departure of employees, visitors, and other persons to guard against theft and maintain security of premises.
* Write reports of daily activities and irregularities, such as equipment or property damage, theft, presence of unauthorized persons, or unusual occurrences.
* Call police or fire departments in cases of emergency, such as fire or presence of unauthorized persons.
* Circulate notices among visitors, patrons, and employees to preserve order and protect institute property.
* Answer telephone calls to take messages, answer questions, and provide information during non-business hours or when switchboard is closed.
* Warn persons of rule infractions or violations, and apprehend or evict violators from premises, using force when necessary.
* Operate detecting devices to screen individuals and prevent passage of prohibited articles into restricted areas.
* To escort and guide guests in the institution.
* Escort or drive motor vehicle to transport individuals to specified locations and to provide personal protection.
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* Inspect and adjust security systems, equipment, and machinery to ensure operational use and to detect evidence of tampering.
* 17. Assist in CCTV management related tasks.
* Should maintain a zero tolerance approach in matter of security.
* Train all staff under him on first- aid and fire.
Job Specification for Head- Security
* Basic Qualifications:
* Minimum Qualifications : High School
* Preferred Experience: 8-10 years of verifiable employment history.
* Must have knowledge of police/law enforcement procedures , tecniques and supervisory skills.
* Ability to communicate effectively both orally and in writing in the Hindi/English language for the purpose of public interaction and report writing.
* At least one verifiable employer.
* No criminal convictions .
* Authorized to work in India.
* Ability to perform essential functions of the position with or without reasonable accommodation.
* Negative result on pre-employment drug screen.
* Ability to maintain satisfactory attendance and punctuality standard.
* Neat and professional appearance.
* Friendly and professional demeanor.
* Ability to provide quality customer service.
* Ability to handle typical and crisis situations efficiently and effectively at client site.
* Must have had driving license for 3 year.
* Must be capable of working additional hours.
Job Description for IT Manager
Standard activities are likely to include:
* The Information Technology Manager is responsible for maintaining computer hardware, software and networks with there IT assistants.
* To evaluate user needs and system functionality and ensuring that ICT facilities meet these needs.
* To plan, develop and implement the ICT budget, obtaining competitive prices from suppliers where appropriate, to ensure cost effectiveness.
* To schedule upgrades and security backups of hardware and software systems.
* To research and give direction to installing new systems to diferrent location with in the campus.
* To ensure the smooth running of all ICT systems, including anti-virus software, print services and email provision.
* To ensure that software licensing laws are adhered to.
* To provide secure access to the network .
* To ensure the security of data from internal and external attack.
* To provide users with appropriate support and advice.
* To manage crisis situations, which may involve complex technical hardware or software problems.
* Mentoring and training new ICT support staff.
* To keep up to date with the latest technologies/softwares.
* Deep knowledge of cyber laws under IT- Act 2005.
* Channelize the domain knowledge understandable to all users.
Job Specification for IT manager
Basic Qualifications:
* Minimum Qualifications : BE / B.Tech / M.Tech/ MCA or equivalent degree with a consistently good academic record ; Exposure to formal quality processes and strong background on software development processes.
* Preferred Experience: 7- 9 years .
* High degree of agility- the ability to respond quickly , excellent in problem solving capabilities and data tracking.
* Must have excellent communication skills (both verbal and written in English), interpersonal skills.
* Ability to take initiative and responsibility instantly.
* Ability to multi-task yet still pay attention to detail.
* Excellent time management skills and ability to work in a high performance team environment.
* At least one verifiable employer.
* No criminal convictions .
* Authorized to work in India.
* Negative result on pre-employment drug screen.
* Ability to maintain satisfactory attendance and punctuality standard.
* Neat and professional appearance.
* Friendly and professional demeanor.
* Must be capable of working additional hours.
Job Description for Cafeteria Manager
Cafeteria Manager is responsible for maintaining the cafeteria in terms of planning and coordinating menus, infrastructure, repairs, student and staff control and development.To provide over-all management (e.g. Water ,cleanliness, AC's, timely food service etc.) for a major food service unit serving a larger volume of meals.
* To plan, organize, assign, and supervise the work of a number of diversified personnel engaged in food preparation and service.
* To observe quality of food service and give instructions for the maintenance of high standards.
* To develop and prepare menus according to sound dietary principles.
* To ensure that weekly menu is properly displayed.
* To able to take formal and informal feedback from stuents and staff for improvement.
* To review inventory and requisitions and purchases food supplies as required by anticipated volume.
* To make direct special purchases.
* To ensure that cafeteria acounts are maintained,budgeting is done and dues are clear.
* To assess performance and complete formal performance evaluation.
* To assign and train personnel and determine work schedules.
* To interview and recommend employees to be hired.
* To resolve minor employee and student's grievances.
* To perform other duties as required.
* Knowledge of prevention of food adulteration etc.
* Should have experience in organizing large functions, maintaining food quality, deciding the menu and layout.
Job Specification for: Cafeteria Manager
* Minimum Qualifications : Bachelor's degree in food service or in hospitality management or in restaurant management.
* Preferred Experience: 4 years management experience in a high volume food service unit or any combination of training and experience.
* Thorough knowledge of institutional food service management procedures and practices.
* Considerable knowledge of health and safety requirements applicable to a food service operation.
* Considerable knowledge of food values, nutrition, and menu planning.
* Ability to control and manage high volume food service operations.
* Ability to supervise the work of others.
* Ability to prepare working schedules for employees and to instruct subordinates in food service procedures.
* Ability to maintain a variety of operating and general records and to prepare reports.
* Must have excellent communication skills (both verbal and written in Hindi/ English) and interpersonal skills .
* Ability to multi-task yet still pay attention to detail.
* Excellent time management skills and ability to work in a high performance team environment.
* At least one verifiable employer.
* No criminal convictions and authorized to work in India.
* Negative result on pre-employment drug screen.
* Ability to maintain satisfactory attendance and punctuality standard.
* Neat and professional appearance.
* Friendly and professional demeanor.
* Must be capable of working additional hours.
* Must be able to interact with all levels of management and staff.
* Able to work for additional hours whenever required.
Job Description for Manager Personnel
* To compile and keep personnel records. Record data for each employee, such as address, monthly earnings, absences, changes in job titles, salary, supervisory reports on ability, and date of and reason for termination.
* To compile and type reports from employment records. File employment records and maintain employee files and the HR filing system.
* To verify attendance, hours worked, leave details and pay adjustment and to complete time sheets showing employees’ arrival and departure time.
* To distribute and collect timecards during each pay period.
* To issue employee statements of earnings and deduction.
* To provide cafeteria facilities to faculty and staff.
* To take care of employee Grievances & employee relations.
* To maintain an employee provident fund and gratuity records Ensure timely payment to those retiring or leaving institute..
* Record employee information, such as exemptions, transfers, and resignations, in order to maintain and update payroll records.
* Keep informed about changes in tax and deduction laws that apply to the payroll process
* Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.
* To verify, and process forms and documentation for administration of benefits such as pension plans, and unemployment and medical insurance.
* To compile statistical reports, statements, and summaries related to pay and benefits accounts.
* To assist with the day-to-day efficient operation of the HR office.
Job Specification for Personnel Manager
* Minimum Qualifications: postgraduate qualification in HR/personnel management
* Preferred Experience: 4-5 years in the similar educational Institute.
* Must have an excellent working knowledge of word processing and spreadsheet packages.
* Must have knowledge of labour laws and latest laws relating to gender issues and human rights at workplace.
* Must have experience of completing administrative procedures and conflict management.
* Must have experience of maintaining and manipulating data, experience of preparing material for web pages and publicity material for events and helping in organizing them.;
* High degree of agility- the ability to respond quickly, excellent in problem solving capabilities and data tracking.
* Must have excellent communication skills (both verbal and written in English), interpersonal skills.
* Ability to take initiative and responsibility instantly.
* Ability to multi-task yet still pay attention to detail.
* Excellent time management skills and ability to work in a high performance team environment.
* At least one verifiable employer and authorized to work in India.
* Ability to maintain satisfactory attendance and punctuality standard.
* Neat and professional appearance.
* Friendly and professional demeanor.
* Must be capable of working additional hours .
IILMGSM has a compensation package which is industry competitive. For details, please visit our website www.iilmgsm.ac.in/careers. You may apply online or email your CV to careers@iilmgsm.ac.in.